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Table of Contents:

  1. Purpose

  2. Fact Amounts

  3. Examples

  4. User Notes

  5. Additional Reports

1. Purpose – The Old Students page provides program enrollments, such as the number of students in a department's undergraduate major or PhD program but not enrollments in its courses or taught by its faculty. Consistent with common practice, fall enrollment counts are used to track annual trends. This page has three parts, the first being "headcount by program," which summarizes enrollment and degrees granted in all of a department's programs. The second is "detail," which provides trend information on a selected degree level and, if selected, a program. The third contains PhD support and placement information.

This dashboard includes only enrolled students (default), students maintaining matriculation, and students falling into either category. The enrollment status selection option at the top of the page and in the "detail" section change in unison. Because NYU's data management policy places no restrictions on access to student data, everyone with access to the Departmental Metrics dashboard has access to all student data.

Student headcount data is from the Student Information System (SIS) PeopleSoft Campus Solutions. PhD support and placement information was provided by departments. Enrollment and degree counts are updated nightly, which means that they differ from the census counts taken on a specific day each term to provide official numbers for internal and external reporting. For example, Fall 2014 enrollments are those recorded in SIS Campus Solutions when the dashboard is run, including changed since the census count was taken three weeks into the semester. Degree counts are updated whenever late-clearing degrees are conferred. PhD support and placement information is collected from the initial science departments. The most recent update was July 2012 for placement data and November 2012 for PhD support.

2. Fact Amounts –

  • Undergraduate Majors and Graduate Students: This table summarizes enrollment in all the programs of a department or other reporting unit by degree level. The counts are program enrollments, not course enrollments. Undergraduates are included in the counts if they have a primary or secondary major in the department. Clicking on a degree level label produces a table showing detail by program. In technical terms, the detail shows enrollment by the Campus Solutions Academic Plan. In the detail table, undergraduates are listed by their primary major. It therefore indicates the extent to which the department enrolls multidisciplinary undergraduates. Trend data on the number of students with a primary or secondary major are shown below in the "undergraduate majors" report.

 

  • Degrees Awarded: Parallel to the enrollment trend, this table summarizes degrees conferred by degree level. In order to avoid misleading partial-year data, the data shown are for the last four complete academic years. Clicking on a degree level leads to a table showing detail by program. Undergraduates with a primary or secondary major in the department are included. Clicking on a degree level leads to a table showing detail by program. Unlike the enrollment trend detail, degree detail categorizes students by the major they completed in the department regardless of whether it was their primary or secondary major.

 

  • Undergraduate Majors: This graph measures interdisciplinary majors by showing how many undergraduates have a secondary major in the department (or other reporting unit). Detail on the primary majors of those with secondary majors in the department/unit can be obtained by drilling to detail on the bachelors row of the "undergraduate majors and graduate students" graph (see above).
    • Note – Occasionally, the total primary and secondary majors shown in the graph will exceed the number in the table above. That discrepancy occurs when there is a student with both a primary and a secondary major in the department.

 

  • Detail: The second section of this dashboard shows details on a selected degree level/program selection. By default, trends are shown for PhD enrollments. In technical terms, the detail shows enrollment by Campus Solutions Academic Plan. Drill to detail is not available in these graphs.

 

  • Enrollment Trend: This graph displays the enrollment trend for the selected degree level and provides the option of selecting enrollment in a specific program. In general, this is the graphical representation of the enrollment counts listed in the table at the top of the page. However, for undergraduates, the counts may differ because of secondary majors. For example, the detail table shows that in Fall 2011 there were 97 students with a primary major in Biochemistry. Selecting degree level "bachelors and program," Biochemistry produces trend lines showing 99 students. The difference is inclusion in the latter count of two students with a secondary major in Biochemistry.

 

  • Graduation Trend: Degrees Awarded: This graph displays the trend in degrees award for the selected degree level and provides the option of selecting degree awards in a specific program. It represents the degree counts in the table at the top of the page.

 

  • New and Continuing Enrollment: New and continuing students are identified by application status. A new student is in the first semester of a program to which he/she applied. Therefore, an NYU undergraduate who begins a graduate program is counted as new because an application was required but a student who changes major remains continuing.

 

  • International and Domestic Enrollment: International students are identified by their visa status. International students have non-resident alien visas.

 

  • Gender: Students' gender is recorded in Campus Solutions. Students with missing gender information are counted as male.

 

  • Ethnicity: Ethnicity is reported in federal reporting categories. Students reporting Hispanic origin are counted in that category regardless of race. Non-resident aliens are counted as international regardless of race/ethnicity.

 

  • PhD Support: The initial science departments provided information on the sources from which PhD students have been supported by flagging sources they considered "highly prestigious" or "prestigious." Criteria for those assignments were not specified. Some departments provided grant project numbers instead of identifying the source.

 

  • PhD Known Placements: The initial science departments provided as much information as they had available on the jobs or other activities taken by post docs on leaving NYU. Students are grouped by the academic year that their PhD was awarded.

3. Examples –


4. User Notes Please note that the degrees assigned to an academic year are those conferred in the Fall, Winter, Spring, and Summer terms. For example, academic year 2011-12 degrees include those awarded in Fall 2011, Winter 2012, Spring 2012, and Summer 2012. Therefore, no degrees are reported for the current academic year until after the Fall semester and the current year degree counts are partial counts until Summer degrees are recorded. Additionally, a few students appear with degree level "unknown" and/or the major/program "not available." They are cases in which complexities in the student's record precludes the assignment of a primary major (Campus Solution Primary Academic Plan). The Departmental Metrics dashboard does not provide the ability to identify the individual students enrolled in a program or granted degrees. Detailed enrollment data is available in the Student Records Reporting dashboard accessed via the Brio portal.


5. Additional Reports –

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