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General Information

The Payroll Suspense report’s intended purpose is to provide users the availability of viewing invalid costing assignments that have been already deemed suspended. This report will provide a visual for FOs/Department Administrators/Payroll/SPA to take the necessary corrective measures.

Please Note:

  • An invalid chartfield is either an invalid value for individual chartfield data element (business unit, fund, account, project, program, org) or combination of chartfield data elements (e.g. fund and project combination is not valid, fund and account combination is not valid, etc.). The chartfield validation process takes place in FAME. 
  • All records exposed in this report are associated with Washington Square.
  • The Business Unit prompt's default case is Washington Square and Status prompt's default case is Not Corrected.

Data Sources and Update Frequency

UDW+ receives this information from FAME. The data is refreshed daily, as indicated by the date/time stamp in the upper right hand corner of each dashboard page.

Explanation of ‘Status’ Logic

Status = Corrected

For the status to be noted as corrected in the report, the following columns need to have a corresponding adjustment record that nets the original record to zero: ‘Regular’, ‘Expense Transfer’, ‘Overtime’ and ‘Extra’.

Ex:  If the field ‘Regular’ Amount has a value of $200 there needs to be an adjustment record of -$200. So that the amount nets to zero. If this is the case and all the corresponding fields (Expense Transfer, Overtime, and Extra) have a net total amount of zero then the record will be deemed corrected.

Status = Not Corrected

If the status is Not Corrected in the report, the following columns do not have a corresponding adjustment record that nets the total amount to zero: ‘Regular’, ‘Expense Transfer’, ‘Overtime’ and ‘Extra’.

Please Note: The report includes a field entitled 'Last Updated Date' to display when an adjustment (if any) was made to the record.

Data returned in the Payroll Suspense Report

  • Period
  • Unit
  • Account
  • Fund
  • Supervisory Org
  • Dept
  • Program
  • Project
  • Employee ID
  • End Date
  • Name
  • Regular
  • Expense Transfer
  • OverTime
  • Extra
  • Fringe Amount
  • Journal ID
  • Year
  • Position ID
  • Position Title
  • Job Code
  • Job Code Description
  • NYU Pay Group
  • Location
  • Run Date
  • Posting Date
  • Combo Stat
  • Error Message
  • Last Updated Date
  • Correction Indicator

Security: User's access is based on Supervisory Org and Cost Center from PD3 Security.  (Sup Org will capture all users from HR perspective and PD3 Cost Center will enable FO owners/users).

Error MessageLong Description Error Message
Combo Rule:A_FOPRJ 20FOPRJ: Fund 20 fund org projectInvalid combination edit with Fund, Org, or Project
Combo Rule:A_FOPRJ 21FOPRJ: fund 21 partner projectsInvalid combination edit with Fund, Org, or Project
Combo Rule:A_FOPRJ 22FOPRJ: Fund 22 Fund, Org, ProjectInvalid combination edit with Fund, Org, or Project
Combo Rule:A_FOPRJ 24FOPRJ: Fund 24 Fund-Org-ProjectInvalid combination edit with Fund, Org, or Project
Combo Rule:A_FOPRJ 25FOPRJ: FUND 25 ORG PROJECTInvalid combina tion edit with Fund, Org, or Project
Combo Rule:A_FOPRJ 56FOPRJ: fund 56 fund org projectInvalid combination edit with Fund, Org, or Project
Combo Rule:A_FOPRJ 7X_FOPRJ: 7X FUND ORG PRJInvalid combination edit with Fund, Org, or Project
Combo Rule:B_FOPGM 10FOPGM: Fund 10 fund, org, pgmInvalid combination edit with Fund, Org, or Program
Combo Rule:B_FOPGM 16FOPGM: Fund 16, Fund, Org, ProgramInvalid combination edit with Fund, Org, or Program
Combo Rule:B_FOPGM 19FOPGM: Fund 19 fund, org, pgmInvalid combination edit with Fund, Org, or Program
Combo Rule:B_FOPGM 20FOPGM: Fund 20 Fund Org PgmInvalid combination edit with Fund, Org, or Program
Combo Rule:B_FOPGM 21_4XFOPGM: Funds 21, Fnd,Org,PgmInvalid combination edit with Fund, Org, or Program
Combo Rule:B_FOPGM 24FOPGM: Fund 24 Fund-Org-ProgramInvalid combination edit with Fund, Org, or Program
Combo Rule:B_FOPGM 25FOPGM: fund 25 fund orgInvalid combination edit with Fund, Org, or Program
Combo Rule:B_FOPGM 7X_FOPGM: ADH01 FUND ORG PGMInvalid combination edit with Fund, Org, or Program
Combo Rule:FPRJ XX_FPRJ: Non-Project Funds, ProjInvalid combination edit with Fund, Project
Combo Rule:FUND_ACCT FUND_ACCT: Fund AccountInvalid combination edit with Fund & Account
X-Invalid AccountInvalid Account code
X-Invalid Business UnitInvalid Business Unit
X-Invalid Fund 10Invalid fund code
X-Invalid Fund 25Invalid fund code
X-Invalid Fund 62Invalid fund code
X-Invalid Fund 73Invalid fund code
X-Invalid Fund 75Invalid fund code
X-Invalid Fund 76Invalid fund code
X-Invalid Fund 80Invalid fund code
X-Invalid Fund 93Invalid fund code
X-Invalid Fund 95Invalid fund code
X-Invalid Fund 97Invalid fund code
X-Invalid Fund CodeInvalid fund code
X-Invalid Fund Code 01Invalid fund code
X-Invalid Fund Code 11Invalid fund code
X-Invalid Fund Code 15Invalid fund code
X-Invalid Org 08070Invalid Org code
X-Invalid Org 10840Invalid Org code
X-Invalid Org 25500Invalid Org code
X-Invalid Org 62341Invalid Org code
X-Invalid Org 65000Invalid Org code
X-Invalid Org 65580Invalid Org code
X-Invalid Org 65680Invalid Org code
X-Invalid Org 65700Invalid Org code
X-Invalid Org 65903Invalid Org code
X-Invalid Org 71210Invalid Org code
X-Invalid Org 71657Invalid Org code
X-Invalid Program BF235Invalid Program code
X-Invalid Program ProgrInvalid Program code
X-Invalid Program TO140Invalid Program code
X-Invalid Program WSQPGInvalid Program code
X-Invalid Project ADAFFInvalid Project code
X-Invalid Project ADHPJInvalid Project code
X-Invalid Project SGHPJInvalid Project code
X-Invalid Project WSQPJInvalid Project code


Reference Material


Below are the two tip sheets related to Payroll Accounting Adjustments in PeopleSync. Both of these (along with all other PeopleSync training materials) can be found in iLearn by searching for "PeopleSync" or "HRS 000". 

Use Notes:

A wide variety of dashboard prompts have been made available so that users have the option to filter by chartfield, journal ID, position ID, or employee ID. The default case for ‘status’ is not corrected so that corrective action may be taken by the users to make proper adjustments to accounts already in suspense.

FAQs

Why can I not see records for the beginning of the 2017 fiscal year?

The valid chartfields in FAME change on a daily basis and since this new process was not available at the beginning of the fiscal year we would not be able to recreate the suspense items that occurred prior to go-live.

What does 'en' mean under the Fund column, for this specified record?

If 'en' is shown in the report that means the wrong 'Fund 10' was selected for the specified record.

Contact

For inquiries in resolving non-sponsored payroll edit suspense transactions, please contact FinanceLink at AskFinanceLink@nyu.edu or by calling at (212) 998-1111
For inquiries resolving sponsored funds payroll edit suspense transactions, please email the SPA team.
For questions about UDW+, contact Decision Support Group at 212-998-2900 or askdsg@nyu.edu.
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