The Payroll Suspense report’s intended purpose is to provide users the availability of viewing invalid costing assignments that have been already deemed suspended. This report will provide a visual for FOs/Department Administrators/Payroll/SPA to take the necessary corrective measures.
- An invalid chartfield is either an invalid value for individual chartfield data element (business unit, fund, account, project, program, org) or combination of chartfield data elements (e.g. fund and project combination is not valid, fund and account combination is not valid, etc.). The chartfield validation process takes place in FAME.
- All records exposed in this report are associated with Washington Square.
- The Business Unit prompt's default case is Washington Square and Status prompt's default case is Not Corrected.
Data Sources and Update Frequency
UDW+ receives this information from FAME. The data is refreshed daily, as indicated by the date/time stamp in the upper right hand corner of each dashboard page.
Explanation of ‘Status’ Logic
Status = Corrected
For the status to be noted as corrected in the report, the following columns need to have a corresponding adjustment with the same chartfield so that record nets to zero: ‘Regular’, ‘Expense Transfer’, ‘Overtime’ and ‘Extra’.
Ex: If the field ‘Regular’ Amount has a value of $200 there needs to be an adjustment record of -$200. So that the amount nets to zero. If this is the case and all the corresponding fields (Expense Transfer, Overtime, and Extra) have a net total amount of zero then the record will be deemed corrected.
Status = Not Corrected
If the status is Not Corrected in the report, the following columns do not have a corresponding adjustment record that nets the total amount to zero: ‘Regular’, ‘Expense Transfer’, ‘Overtime’ and ‘Extra’.
Please Note: The report includes a field entitled 'Last Updated Date' to display when an adjustment (if any) was made to the record.
Data returned in the Payroll Suspense Report
- Supervisory Org
- Employee ID
- End Date
- Expense Transfer
- Fringe Amount
- Journal ID
- Position ID
- Position Title
- Job Code
- Job Code Description
- NYU Pay Group
- Run Date
- Posting Date
- Combo Stat
- Error Message
- Last Updated Date
- Correction Indicator
Security: User's access is based on Supervisory Org and Cost Center from PD3 Security. (Sup Org will capture all users from HR perspective and PD3 Cost Center will enable FO owners/users).
|Error Message||Long Description Error Message|
|Combo Rule:A_FOPRJ 20FOPRJ: Fund 20 fund org project||Invalid combination edit with Fund, Org, or Project|
|Combo Rule:A_FOPRJ 21FOPRJ: fund 21 partner projects||Invalid combination edit with Fund, Org, or Project|
|Combo Rule:A_FOPRJ 22FOPRJ: Fund 22 Fund, Org, Project||Invalid combination edit with Fund, Org, or Project|
|Combo Rule:A_FOPRJ 24FOPRJ: Fund 24 Fund-Org-Project||Invalid combination edit with Fund, Org, or Project|
|Combo Rule:A_FOPRJ 25FOPRJ: FUND 25 ORG PROJECT||Invalid combina tion edit with Fund, Org, or Project|
|Combo Rule:A_FOPRJ 56FOPRJ: fund 56 fund org project||Invalid combination edit with Fund, Org, or Project|
|Combo Rule:A_FOPRJ 7X_FOPRJ: 7X FUND ORG PRJ||Invalid combination edit with Fund, Org, or Project|
|Combo Rule:B_FOPGM 10FOPGM: Fund 10 fund, org, pgm||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:B_FOPGM 16FOPGM: Fund 16, Fund, Org, Program||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:B_FOPGM 19FOPGM: Fund 19 fund, org, pgm||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:B_FOPGM 20FOPGM: Fund 20 Fund Org Pgm||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:B_FOPGM 21_4XFOPGM: Funds 21, Fnd,Org,Pgm||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:B_FOPGM 24FOPGM: Fund 24 Fund-Org-Program||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:B_FOPGM 25FOPGM: fund 25 fund org||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:B_FOPGM 7X_FOPGM: ADH01 FUND ORG PGM||Invalid combination edit with Fund, Org, or Program|
|Combo Rule:FPRJ XX_FPRJ: Non-Project Funds, Proj||Invalid combination edit with Fund, Project|
|Combo Rule:FUND_ACCT FUND_ACCT: Fund Account||Invalid combination edit with Fund & Account|
|X-Invalid Account||Invalid Account code|
|X-Invalid Business Unit||Invalid Business Unit|
|X-Invalid Fund 10||Invalid fund code|
|X-Invalid Fund 25||Invalid fund code|
|X-Invalid Fund 62||Invalid fund code|
|X-Invalid Fund 73||Invalid fund code|
|X-Invalid Fund 75||Invalid fund code|
|X-Invalid Fund 76||Invalid fund code|
|X-Invalid Fund 80||Invalid fund code|
|X-Invalid Fund 93||Invalid fund code|
|X-Invalid Fund 95||Invalid fund code|
|X-Invalid Fund 97||Invalid fund code|
|X-Invalid Fund Code||Invalid fund code|
|X-Invalid Fund Code 01||Invalid fund code|
|X-Invalid Fund Code 11||Invalid fund code|
|X-Invalid Fund Code 15||Invalid fund code|
|X-Invalid Org 08070||Invalid Org code|
|X-Invalid Org 10840||Invalid Org code|
|X-Invalid Org 25500||Invalid Org code|
|X-Invalid Org 62341||Invalid Org code|
|X-Invalid Org 65000||Invalid Org code|
|X-Invalid Org 65580||Invalid Org code|
|X-Invalid Org 65680||Invalid Org code|
|X-Invalid Org 65700||Invalid Org code|
|X-Invalid Org 65903||Invalid Org code|
|X-Invalid Org 71210||Invalid Org code|
|X-Invalid Org 71657||Invalid Org code|
|X-Invalid Program BF235||Invalid Program code|
|X-Invalid Program Progr||Invalid Program code|
|X-Invalid Program TO140||Invalid Program code|
|X-Invalid Program WSQPG||Invalid Program code|
|X-Invalid Project ADAFF||Invalid Project code|
|X-Invalid Project ADHPJ||Invalid Project code|
|X-Invalid Project SGHPJ||Invalid Project code|
|X-Invalid Project WSQPJ||Invalid Project code|
Below are the two tip sheets related to Payroll Accounting Adjustments in PeopleSync. Both of these (along with all other PeopleSync training materials) can be found in iLearn by searching for "PeopleSync" or "HRS 000".
A wide variety of dashboard prompts have been made available so that users have the option to filter by chartfield, journal ID, position ID, or employee ID. The default case for ‘status’ is not corrected so that corrective action may be taken by the users to make proper adjustments to accounts already in suspense.
Why can I not see records for the beginning of the 2017 fiscal year?
The valid chartfields in FAME change on a daily basis and since this new process was not available at the beginning of the fiscal year we would not be able to recreate the suspense items that occurred prior to go-live.
What does 'en' mean under the Fund column, for this specified record?
If 'en' is shown in the report that means the wrong 'Fund 10' was selected for the specified record.