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General Information

The Retention by School page is divided into three sub pages:

  1. Retention by School (FTFT=N)
  2. Retention by School (FTFT=Y)
  3. Retention by School (Internal Reporting)

Retention by School (FTFT=N):

This page offers 3 views of retention data for a school and uses the 'School Status' field for retention reporting purposes.

This analysis does not include the summer first time full time entrants with the fall freshmen.

School Status compares the Cohort School at the term of entry to the student's school for the year/term in question.

The available School Status values are:

  • ORIG: if the student remains in the original school of entry
  • OTHR: if the student transferred to a different school 
Retention by Cohort and School Status Graph

This graph displays Student Headcount in Original and Other schools by Cohort Status for selected retention years and term types.  A drop down cohort status view is available to select students in Enrolled / Not Enrolled / Academic Dismissal and Graduated Status. Drill to detail is available for student data which contains the original cohort school and the 'out' school.

 Retention by Cohort and School Status Table

A table displays Student Headcount in Original and Other schools by Cohort Status for selected retention years and term types. A drop down cohort status view is available to select students in Enrolled / Not Enrolled / Academic Dismissal and Graduated Status. Drill to detail is available for student data which contains the original cohort school and the 'out' school.

Retention by Out School and Status  

A table displays the initial student cohort school and headcount for retention year number 1. Subsequent tables show the % retention rate for the cohort and if they remained in the original cohort school, or transferred to another school. It also shows the registration status for that cohort in the subsequent retention years.  Drill to detail is available to  student details.

 

Retention by School (FTFT=Y):

This page offers 3 views of retention data for a school and uses the 'School Status' field for retention reporting purposes.

This analysis includes the summer first time full time entrants with the fall freshmen.

School Status compares the Cohort School at the term of entry to the student's school for the year/term in question.

The available School Status values are:

  • ORIG: if the student remains in the original school of entry
  • OTHR: if the student transferred to a different school 
Retention by Cohort and School Status Graph

This graph displays Student Headcount in Original and Other schools by Cohort Status for selected retention years and term types.  A drop down cohort status view is available to select students in Enrolled / Not Enrolled / Academic Dismissal and Graduated Status. Drill to detail is available for student data which contains the original cohort school and the 'out' school.

 Retention by Cohort and School Status Table

A table displays Student Headcount in Original and Other schools by Cohort Status for selected retention years and term types. A drop down cohort status view is available to select students in Enrolled / Not Enrolled / Academic Dismissal and Graduated Status. Drill to detail is available for student data which contains the original cohort school and the 'out' school.

Retention by Out School and Status  

A table displays the initial student cohort school and headcount for retention year number 1. Subsequent tables show the % retention rate for the cohort and if they remained in the original cohort school, or transferred to another school. It also shows the registration status for that cohort in the subsequent retention years.  Drill to detail is available to  student details.

 

Retention by School (Internal Reporting):

This page offers 2 views of retention data for a school using the  Internal Reporting Registration Status

This internal reporting status was created to provide a greater level of retention detail associated with the student's Registration Status and the School associated with the term record.

It evaluates the student's 'Cohort Status', 'Out Term Registration Status' and 'Out Term Academic Group Code' to determine the student's category for that term.

The values that users will see in the data are:

  • Initial Cohort: The number of students that were enrolled at the term of entry for that cohort
  • Enrolled (Original School): The number of students that continue to be enrolled in the original School
  • Enrolled (Not in Original School): The number of students that are still enrolled, but abandoned their original School
  • Graduated (Original School): The number of students that graduated from the original School
  • Graduated (Not in Original School): The number of students that graduated but not from the original School
  • Departed NYU (Original School): The number of students that are not enrolled, have not graduated, and are not active in the original School
  • Departed NYU (Not in Original School): The number of students that are not enrolled, have not graduated, and are not active in any School outside of the original School
  • Not Enrolled (Active in Program): The number of students that are not enrolled in classes, but are active in the original program(example: maintaining matric)
  • Not enrolled (Active in Another Program): The number of students that are not enrolled in classes, but are active in a program other than the original program.
  • Not Enrolled (Term Record Unclear): This population of non-term activated students are currently not categorized in the Retention Model. They are not term activated, not enrolled, and show '-' as the Out Term Registration Status. Some of these students may be LOAs. For this purpose, it was recommended by the reviewing committee to categorize this population of students as 'Not Enrolled (Term Record Unclear).


 

Retention by School and School Registration Status for Internal Reporting - Chart

This graph displays the initial enrolled cohort headcount and then tracks the cohort over time by evaluating their School status for internal reporting.

Drill to detail is available for student data.  

Retention by School and School Registration Status for Internal Reporting - Table

This table displays the initial enrolled cohort headcount and then tracks the cohort over time by evaluating their  'Out Term Registration Status' and the 'Out Term Academic Group Code'.

Drill to detail is available for student data.


Drill Reports:

Drill to detail is available for student data which contains the Cohort Status, School Status for Internal Reporting and the Out Term Registration Status. The three fields were made available in the drill report as, depending on the audience, and the question at hand, one or all three may be helpful.

  • Cohort Status: This field was created specifically for OIR in the Retention Model. All registration statuses are grouped into one of 4 possible values: Enrolled, Not Enrolled, Graduated or Academic Dismissal. 
  • School Status for Internal Reporting: This field was created specifcally for the schools. While a student may not be enrolled in a given term, they may be active in the program, in which case, the schools would consider them retained. In this grouping, LOA, MM and Non NYU Study Abroad are defined as 'Not Enrolled Active in Program' or 'Not enrolled, Active in another Program'. This field also offers more retention detail by evaluating the student's Academic Group Code at the term of entry versus the student's Academic Group Code for the Retention Year/Term in Question.
  • Out Term Registration Status: The actual registration status for the student, as defined in Enrollment Definitions. Note that students who are not term activated (on leave of absence, are not active in a program, or have a plan effective date later than the start of the term) will have a '-' as their Out Term Registration Status.
Data Sources

Data is sourced from UDW+ and is built using SIS - Retention and SIS - Retention Summary Subject Areas.

Dashboard Prompt Filters

Retention by School page is intended to be run with a minimal number of filters.  A variety of filters is available to further refine counts by Cohort School, Cohort New Continuing Type, Cohort Degree Level, Retention Year Number and Term Type

 

The following dashboard prompts are available for filtering results:

 

FilterLocationComments
Cohort Term of Entrymain filterMandatory Field.
Cohort Schoolmain filter 
Cohort New Continuing Typemain filter 
Cohort Degree Levelmain filter 
Retention Year Numbermain filter 
Term Typemain filter 
Cohort Term of Entry Codemore search options 
Cohort New Continuing Type Codemore search options 
Cohort School Codemore search options 
Cohort Degree Level Codemore search options 
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