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FUNDAMENTALS OF FILMMAKING II

Standard Equipment Package (per crew)

For a full list of equipment, please see the equipment list.  For equipment manuals please visit the equipment manual page. 

Standard Supply Package (per student)

  • Lens Cleaning Paper
  • Lens Cleaning Fluid 
  • Lens Blower

Standard Post Production Equipment

  • Access to Intel iMac Computer lab (1161) with Adobe Premiere Pro software

Additional Facilities

Premiere Pro Guide

  • For assistance with downloading and backing up your footage, importing your footage into Premiere Pro, performing basic edits, transitions, titles, effects and audio mixing, and exporting your project for play back in the classroom and over the web, click: Premiere Pro Guide.

PRODUCTION CHECKLIST

In order to be approved to file for insurance and check out equipment, you must upload the following materials to GoogleDrive, by creating a folder for each section outlined below. A pre-formatted folder template to organize your documents can be downloaded on the right.

SECTION A: GENERAL INFO & SCRIPT

  • COVER PAGE with the following information:
    • Production Title
    • Course & Instructor
    • Shoot Dates
    • Production Supervisor
    • Director’s Name, Email, Contact Phone Number
    • Producer’s Name, Email, Contact Phone Number
    • DP's Name, Email, Contact Phone Number
  • CSI INSURANCE POLICY: Scan and upload full policy. Must include proof that you have purchased the 3rd Party Rented/Borrowed Equipment coverage.  
  • SCRIPT
  • Include a scanned copy of the Open Arts Agreement.

SECTION B: SCHEDULE

SECTION C: BUDGET

SECTION D: CREW & CAST

  • Cast & Crew Lists: Including names, addresses, phone numbers NYU ID numbers, and corresponding cast/crew positions. (TEMPLATE DOWNLOAD)
  • SAG-AFTRA Contract (If applicable).  Required for use of SAG-AFTRA, or ACTOR'S EQUITY performers.  Account MUST be opened BEFORE production begins.
  • Child Performer Permits & NYU Acknowledgment of Risk and Release and Waiver or Liability (if applicable).
    • Note: Child performer permits are required for minors under the age of 18 for film production in the following states: NY, NJ, LA, NM, and CA.  Please check regulations within the state where you are filming.
    • Any child under the age of 16 must be accompanied by a parent or legal guardian at all times. 16 and 17 year olds may be unaccompanied, but their parent or guardian must sign the NYU Acknowledgment of Risk and Release and Waiver of Liability Form.  
  • Nudity
    Non-Union Requirements: Non-union performers who will appear nude or partially nude must sign the NYU photo release.  

    Union Requirements: SAG-AFTRA requires that nudity is disclosed in the initial casting call for union actors.  Union Actors must sign the SAG Nudity Rider, which both advises the performer of his/her rights and represents written consent.  

SECTION E: LOCATIONS

    • LOCATION BREAKDOWN SHEET
      • Breakdown of all shoot locations, listed by: name (in the script), physical address of shoot location, location owner name and contact info. For NYC MOFTB Permit: list each with cross-streets.

    • CREATE SUB-FOLDERS FOR EACH LOCATION. Each sub-folder must include:
      • For Private Property
        • NYU Location Agreement (not needed if shooting in director's residence)
        • Location Photos (minimum of 2 per location - for Interior & Exterior Locations): 
          • 180 degrees across or entire area of the room. (Label photos accordingly: sets, holding areas, equipment staging/storage, production headquarters.)
          • photo of breaker box for each interior space
      • For All NYC Public Locations
        • Provide a detailed description of public space(s) being used.

        • Location Photos (minimum of 2 per location)
          • For larger, exterior spaces use top-view maps (such as Google Map/Earth images) for a more detailed description. (SAMPLE DOWNLOAD)

      • For All Publicly-Owned Spaces Outside of NYC
        • Provide a detailed description of public space(s) being used.
        • Location Photos (minimum of 2 per location)

          • For larger, exterior spaces use top-view maps (such as Google Map/Earth images) for a more detailed description. (SAMPLE DOWNLOAD)

        • Permit Office contact information.
        • A copy of the permit application, including terms and conditions for use of space (if applicable). If this is not available, provide the information for that authority and an explanation of their procedures for requesting a permit.
      • For All Bathroom Sets: Provide an explanation of how you plan to light the set. Note: You cannot plug in or stage any electrical or film equipment inside the bathroom. All have to be D/C or battery operated.
      • Emergency Services List. Include contact info and maps to the following (for each shoot location):
        • Hospital.
        • Police Station.
        • Fire Department.
      • Potentially-Hazardous Locations (Such as Warehouses and Factories)
        • Include ample and detailed location photos, floor plans, placement of cast, crew and equipment, and safety considerations.
        • Diagrams/Floor plans of locations:
          • Include approximate measurements of each space.
          • Indicate which spaces are sets, holding areas, production’s headquarters, etc.
          • Indicate emergency exits for each space.
      • Lighting Plan
        • Electrical power sources plan for each location.
        • Please provide a photo of the inside of the breaker/fuse box, along with notes on the location of the breaker/fuse box, number of circuits and amps per circuit. 
        • If you are using available light only for a particular location, please indicate this in your breakdown

    • EXTREME WEATHER (IF APPLICABLE)
      • Provide weather forecast for the area where you are shooting, if there are extreme weather or temperature concerns. Explain safety precautions being taken. List Cover Set Plan.

SECTION F: TRANSPORTATION

Fundamentals of Filmmaking II students are encouraged to use public transportation, NYC taxis and car services, including Uber and Lyft, for transportation to and from shoots. If it is necessary to rent a vehicle or use a personal vehicle, auto liability insurance must be verified and this will be treated as a Special Activity (see section J below).

NOTE: Air travel is not permitted in Fundamentals of Filmmaking II. 

SECTION G: ACCOMMODATIONS

Fundamentals of Filmmaking II students are encouraged to shoot locally and no productions are allowed outside of a 100 mile radius from 721 Broadway. If it is necessary to stay overnight at location, this needs to be treated as a Special Activity (see section J below).

SECTION H: EQUIPMENT

Equipment will be provided as class equipment from NYU and must be checked out and signed for according to all NYU Production protocols. If you plan to rent additional equipment, it will be treated as a Special Activity (see section J below).

  • NYU Equipment Pick Sheet: Include a copy of your pick sheet, highlighting the gear that you plan to check out or receive during an in-field transfer.
  • Equipment storage: Information about location in which equipment will be stored at the end of each shoot day.

SECTION I: PROPS (INCLUDING STATIONARY PICTURE VEHICLES)

  • Master List: Provide a Master List of all props being rented or borrowed, and the name and address of each owner or prop vendor.
  • Quote & Rental Agreement: Provide a copy of the rental quote AND rental agreement (terms and conditions) from each vendor. Quote needs to include director's name and replacement value for equipment.
  • Photos: Include photos of the props being rented or borrowed.

SECTION J: SPECIAL SCENES & ACTIVITIES

Please provide the additional required information for any of the potentially hazardous activities listed below and note that many of these activities require a minimum two-week turnaround to process for NYU Insurance. Plan accordingly. Upon further review of your script, your instructor or production adviser may identify a potential scene element not listed below. Please be prepared to address any questions that may arise. The Special Activities listed below require additional planning by students and oversight by Production Advisement and NYU Insurance. To be considered for any Special Scene or Activity, directors must present a compelling, script-based rationale and production teams must demonstrate a track record of professionalism. 

IMPORTANT: If your project does not contain special scenes or activities, please delete all folders in Section J of the pre-formatted template and upload a note stating: "There are no special scenes or activities in my film."

    • Airport & Aircraft
    • Animals, Livestock, & Pets
    • Choreographed Fights & Stunts
    • Fire, Open Flames, Pyrotechnics
    • Firearms (Simulated) Prop Weapons
    • Go-Pro Questionnaire 
    • Picture Vehicles
    • Railroad Exposures
    • Rooftops, Fire Escapes, Balconies, Bridges & Other High Altitudes
    • Set Construction/Platforms/Special Rigging
    • Water/Watercraft Scenes (Oceans, Rivers, Pools, Piers, Decks, etc.)
    • Miscellaneous (Cigarettes, Alcohol, Other Substances, & Special Effects Make-Up)

OTHER SPECIAL ACTIVITIES

Additional Equipment Rentals

It is strongly recommended that Fundamentals of Filmmaking II students only use the equipment provided by NYU. If additional equipment is necessary, upload the materials below to Section H: Equipment. 

  • Master List of all rental house names and addresses along with rental agreements and quotes.
  • Quote & Rental Agreement: Provide a copy of the rental quote AND rental agreement (terms and conditions) from each vendor. Quote needs to include director's name and replacement value for equipment.
  • Note: generators are not allowed for Fundamentals of Filmmaking II. 

Simulated Weapons

Prop Weapons: Under the guidelines set forth by the NYU Policy on Weapons, Simulated Weapons and Theatrical Use of Simulated Weapons, you cannot use your own simulated weapon, such as one purchased from a toy store or any personally-owned prop. All simulated weapons must be rented from an approved third-party supplier of theatrical props. For more information please see the Firearms (Simulated) Prop Weapons folder in section J above, and consult with your Instructor and Production Adviser.

Vehicle Rentals

NYU requires that any vehicle used for production carry a minimum $1,000,000 in auto liability insurance. NYC taxis, Uber and Lyft carry this insurance. Click here for more information on vehicles, vendors and insurance requirements. If it is necessary to rent or borrow a vehicle, upload materials listed below to Section F: Transportation. 

  • Master list of vehicles being rented or borrowed for production
  • Master itinerary containing (1) vehicle, (2) driver, (3) cargo/passengers, (4) location to/from (5) day and time.

  • Road Maps & Driving Directions

  • For Each Vehicle Include:
      • List of Designated Drivers for each vehicle, with copies of driver’s licenses
      • Note: Directors cannot be designated drivers.
      • Vehicle owner and/or rental company's name and contact Information
      • Copy of Rental Reservations for all rented vehicles, showing that the physical damage waiver (CDW or LDW) and $1,000,000 auto liability insurance have been elected
      • Copy of Insurance Declarations Page for all privately owned vehicles

Stationary Picture Vehicles (a vehicle being used as a prop in a film)

Fundamentals of Filmmaking II may use a stationary car as as a prop in a film, although moving picture car scenes are not permitted. If working with a stationary car, add this information to Section I: Props

  • Photograph
  • Make/model of the vehicle
  • Name/address of the owner of the vehicle. 
  • Insurance Policy Declarations Page for a personal vehicle or Rental Reservation for a rented vehicle. 

Overnight stays on location

If production involves an overnight, add this information to Section G: Accommodations.

  • NYU Traveler Registrations: If your production takes place at a location outside of a 25 mile radius from Columbus Circle, and your crew plans on staying overnight, you must register your cast/crew with NYU Traveler. Only currently-enrolled student cast/crew need to be registered. Instructions can be found here. To register for NYU Traveler, click here.
    • After filing with NYU Traveler, please provide a copy of the confirmation page for each student crew member.
  • Accommodation Information, including addresses and contact information
  • Note: you must remain within 100 miles of 721 Broadway and air travel is not permitted in Fundamentals of Filmmaking II.

Important Points

  • REMINDER: Complete project materials should be submitted to Production Supervision no later than two (2) weeks prior to the student's first day of production, three (3) weeks for projects with items that fall under Section J: Special Scenes & Activities.
  • Students should work closely with their instructor and the production supervisor to facilitate this process if they run a risk of turning in their production package late. It should be noted that the Office of Risk Management has a NO RUSH policy when filing for insurance.
  • It's not at all uncommon to lose a location, change cast or crew, or to change other aspects of a project after the Production Package has been submitted but before the film is shot. If something does change, a student should inform his or her instructor and Production Supervisor by email.
  • If the changes are very last minute changes, such as a cast/crew member or location switch the night before your shoot, you must notify your instructor and production supervisor immediately via email. Last minute changes should always be communicated ASAP.
  • Any questions or concerns regarding NYU Insurance should be addressed directly with the Production Supervisor or the 9th Floor Production Office. Please do not contact Risk Management.



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