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Table of Contents:

  1. Purpose

  2. Fact Amounts

  3. Examples

  4. User Notes

  5. Additional Reports

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1. Purpose – The Students page displays program enrollments and degrees conferred. This page has two parts, the first of which is the "Headcount by Program" that summarizes enrollment and degrees granted in all of a department's programs. The second section is "Detail," which provides trend information on a selected degree level and, if selected, and academic plan. The enrollments shown are student headcount in a department's undergraduate majors and graduate programs not enrollments in its courses or taught by its faculty. Enrollment counts do not include students on leave, others who are not term activated, and students who are eligible to enroll but have not. Undergraduates with primary and non-primary majors in a school or department are included. Consistent with common practice fall enrollment counts are used to track annual trends. The same numbers are reported on the Program Enrollment Trends page which provides additional trend data and program detail.    

Enrollment and degree counts are updated nightly which means they differ from the census counts taken on a specific day each term to provide official numbers for internal and external reporting. For example, Fall 2014 enrollments are those recorded in SIS Campus Solutions when the dashboard is run including changes since the census count was taken three weeks into the semester. The degrees assigned to an academic year are those conferred in the Fall, Winter, Spring, and Summer terms. For example, academic year 2013-14 degrees include those awarded in Fall 2013, Winter 2014, Spring 2014, and Summer 2014. Degrees are reported for the last four complete academic years to avoid misleading partial counts. Degree counts are updated whenever late-clearing degrees are conferred. All of the data is from the Student Information System (SIS) PeopleSoft Campus Solutions. Because NYU's data management policy places no restrictions on access to student data, everyone with access to the Departmental Metrics dashboard has access to all student data.

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2. Fact Amounts –

  • Undergraduate Majors, Graduate Students, and Minors: This table summarizes enrollment in all the programs of a department or other reporting unit by degree level. The counts are program enrollments not course enrollments. Undergraduates are included in the enrollment counts if they have a primary or secondary major in the department. Students are classified by degree level. Clicking on a degree level label produces a table showing detail by program. In technical term, the detail shows enrollment by Campus Solutions Academic Plan. In the detail table, undergraduates are listed by their primary major. Therefore, it indicates the extent to which the department enrolls multidisciplinary undergraduates. Trend data on the number of students with a primary or secondary major is shown below in the undergraduate majors report.

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4. User Notes   AnchorStudents_addStudents_add

5. Additional Reports –

 

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– Please note that the Departmental Metrics dashboard does not provide the ability to identify the individual students enrolled in a program or granted degrees. Detailed enrollment data is available in the Student Records Reporting dashboard accessed via the Brio portal. By default, the students page excludes consortium and exchange students

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. All students are included

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in the Program Enrollment Trends page. Matching totals are obtained by using the

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student category prompt on the Students page to include those students.

Data sources: All the are from the Student Information System (PeopleSoft Campus Solutions).

  • Academic Year and Calendar Year: Student data

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  • is displayed referencing

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  • the academic year and

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  • the fall semester.

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  • An academic year consists of

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  • Fall, Winter, Spring, and Summer term

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  • over two calendar years. The academic year on this dashboard is shown with both calendar years hyphenated. The "

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  • degrees conferred" shown on this

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  • dashboard are reported by academic year.

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  • The fall semester will refer to the calendar year in which the fall semester occurs. For example, Fall 2012 refers to the fall semester that occurred in calendar year 2012. The "

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  • undergraduate majors and graduate students" shown on this

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  • dashboard are shown by fall semester.

Update frequency and timing: Enrollment and degree counts are updated nightly which means they differ from the census counts taken on a specific day each term to provide official numbers for internal and external reporting. For example, fall 2014 enrollments are those recorded in SIS Campus Solutions when the dashboard is run including changes since the census count was taken three weeks into the semester.

The degrees assigned to an academic year are those conferred in the fall, winter, spring and summer terms. For example, academic year 2013-14 degrees include those awarded in fall 2013, winter 2014, spring 2014, and summer 2014. Degrees are reported for the last four complete academic years to avoid misleading partial counts. Degree counts are updated whenever late-clearing degrees are conferred.

 

  • Selection Options: This dashboard allows for including only enrolled students (the default), only students maintaining matriculation, or students falling into either category. That selection option also changes the

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  • detail section.

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  • By default, the dashboard includes the population reported as the "

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  • all university registration total" by the Office of Institutional Research and Data Integrity. That total excludes

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  • consortium and

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  • global exchange students

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  • who are visiting NYU as well

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  • as Tandon School of

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  • Engineering students taking Washington Square classes prior to integration of the

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  • college into NYU. The default total matches the All University Registration

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  • report when it is run on the same day

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  • but it does not provide fall census counts because it only shows current data.

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Technical note: Student Category is defined as WHEN "Categories"."Student Category" IN ('Global Exchange', 'NYU Poly','NYU Consortium') THEN 'Other Students' ELSE 'NYU Headcount'.

Access: Everyone with access to the Departmental Metrics dashboard has access to all student data because NYU’s data management policy places no restrictions on access to student data.

Dashboard Organization: The Students page has two parts. The top section – Headcount by Program -- summarizes enrollment and degrees granted in all of a department’s programs. The lower section – Detail – provides trend information on a selected degree level and, if selected, an Academic Plan.

Supporting Detail:  The Departmental Metrics dashboard does not provide the ability to identify the individual students enrolled in a program or granted degrees. Detailed enrollment data are available in the Student Records Reporting Dashboard accessed via the Brio portal.

  • Classification by Degree

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  • : Students are classified by degree level (undergraduate, graduate, and professional) and degree category. The derivation of the reporting categories from SIS coding is documented in the

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  • A few students appear with

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  • degree level "unknown" and/or

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  • major/program "not available." They are cases in which complexities in the

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  • student's record precludes the assignment of a primary major (Campus Solutions Primary Academic Plan).

  

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5. Additional Reports –