This beta version of the Departmental Metrics dashboard compiles for selected departments the indicators identified by the Provost's Council on Science and Technology as The Principal Markers of Success: Priority Academic Metrics for Assessing Science and Engineering at New York University." Thirteen academic units are included: Arts and Sciences science departments, the Courant Institute, Dentistry, Nursing and within the Steinhardt School Applied Psychology, the Public Health and Nutrition programs in the Department of Food, Nutrition and Public Health, and the Institute for Human Development and Social Change. Although NYU Polytechnic and the School of Medicine are also among the Nine Points of Science they are not included in this initial dashboard because their data are not integrated.
To accommodate NYU’s complex structure the Departmental Metrics Dashboard organizes data by School, Department and Subunit. The filters at the top of each page permit the selection of the schools, departments or sub-units to which the user has access. User with access to multiple unit may select a single unit or a group of units.
School is the purview of a dean.
Department is generally an academic department overseen by a chair, generally corresponding to an Org in financial data, an HR Department in Human Resources, and an Academic Org in student data. Institutes are also included as “Departments.”
Subunit is required to report on the research success of faculty groups with distinct research programs within a department. There are two examples in the pilot project. Within the Courant Institute Computer Science and Mathematics are distinct groups. In Steinhardt’s Department of Food, Nutrition and Public Health the chair requested segregated reporting for Nutrition and Public Health.
Data Sources and Update Frequency
Departmental Metrics drawn from university systems are updated nightly. These include counts of faculty, staff and students, and grant expenditures. Proposals data are currently updated monthly while procedures to obtain nightly data are developed.
Metrics provided by departments are updated twice a year. Prior to the fall update those metrics are shown as follows for the new fiscal year:
|Faculty assignment to subunits||Prior-year faculty are reported in the prior-year subunit. New faculty are reported in their HRIS department rather than a subunit.|
|Research active faculty||Prior-year research-active faculty are counted as research active. New faculty are __________________.|
|Recruitment and retention of tenure-track faculty||Not reported until supplied by the department|
|Faculty achievements||Not reported until supplied by the department|
|Post doc count||Prior year duplicated|
|Post doc placement||Not reported until supplied by the department|
|PhD support and placement||Not reported until supplied by the department|
All the metrics are reported on a September 1-August 31 year. Academic and fiscal metrics are labeled differently to avoid the potential confusion arising from the conventions of identifying academic years by the starting calendar year and fiscal years by the ending calendar year. For example, for the period September 1, 2011 through August 31, 2012 academic metrics are labeled 11-12 and fiscal metrics FY12.
The Departmental Metrics Dashboard has its own security structure because it synthesizes data from multiple sources into the configuration required to meet reporting needs. Access is controlled at the Departmental Metrics Department level. Anyone with access to a Subunit within a Department has access to data on all the Subunits. Consistent with University data management policy there is no access limitation on student data. Anyone with access to the Dashboard has access to all the student data included.
Drill to detail. Detail supporting many of the graphs is available by clicking on a bar segment. Page metadata specifies where that detail is and is not available.
Tables reorganization. The column order and sort order of dashboard tables can be reorganized. To rearrange columns hover above the column to find the shaded bar. Click on the bar, drag it left or right, and drop it where shaded space appears between columns. To organize the table with sections drop the shaded bar above the table. To resort items in a table column find the arrows to the right of the column heading and choose ascending or descending sort.
Idle. If the dashboard stays idle for an extended period some components may not load. Log out and in again to solve the problem.