The Departmental Metrics dashboard compiles for selected departments the indicators identified by the Provost's Council on Science and Technology as "Principal Markers of Success: Priority Academic Metrics for Assessing Science and Engineering at New York University." The academic units included are the Arts and Sciences science departments, the Courant Institute, Dentistry, Nursing and within the Steinhardt School Applied Psychology and the Public Health and Nutrition programs in the Department of Food Studies, Nutrition and Public Health. Two institutes closely associated with those departments are also included: the Institute for Human Development and Social Change and the Institute for Education and Social Policy. Although NYU Polytechnic and the School of Medicine are also among the Nine Points of Science they are not included in this initial dashboard because their data are not integrated.
To accommodate NYU’s complex structure the Departmental Metrics Dashboard organizes data by School, Department and Subunit. The filters at the top of each page permit the selection of the schools, departments or sub-units to which the user has access. User with access to multiple units may select a single unit or a group of units.
School is the highest organizational level within the dashboard, and may actually be a school or an institute.
Department is generally an academic department overseen by a chair, generally corresponding to an Org in financial data, an HR Department in Human Resources, and an Academic Org in student data. Selected institutes are also included as “Departments.”
Subunit is required to report on the research success of faculty groups with distinct research programs within a department. An example is that in Steinhardt’s Department of Food, Nutrition and Public Health reporting for Nutrition and Public Health are segregated when appropriate.
The Dashboard shows the current and three prior fiscal years. For consistency with other reports the selection of years is updated when the financial books are closed on the prior fiscal year, generally in mid-October. For example, the dashboard will show data for FY10-FY13 until the financial close, at which point it will be updated to FY11-FY14.
All the metrics are reported on a September 1-August 31 year. Academic and fiscal metrics are labeled differently to avoid the potential confusion arising from the conventions of identifying academic years by the starting calendar year and fiscal years by the ending calendar year. For example, for the period September 1, 2012 through August 31, 2013 academic metrics are labeled 12-13 and fiscal metrics FY13.
Data Sources and Update Frequency
Data on faculty, staff, students, proposals, and grant expenditures are from university systems: HRIS (faculty and staff), SIS (students), Cayuse (proposals), and fame (grant expenditures). The data are refreshed nightly, as indicated by the time/date stamp in the upper left corner of each dashboard page.
Metrics provided by departments are updated once a year, in the fall. These include faculty honors and awards, post doc count, post doc funding and placement, and doctoral student funding and placement.
The Departmental Metrics Dashboard has its own security structure because it synthesizes data from multiple sources into the configuration required to meet reporting needs. Access is controlled at the Departmental Metrics Department level. Anyone with access to a Subunit within a Department has access to data on all the Subunits. Consistent with University data management policy there is no access limitation on student data. Anyone with access to the Dashboard has access to all the student data included.
Drill to detail. Detail supporting many of the graphs is available by clicking on a bar segment. Page metadata specifies where that detail is and is not available.
Tables reorganization. The column order and sort order of dashboard tables can be reorganized. To rearrange columns hover above the column to find the shaded bar. Click on the bar, drag it left or right, and drop it where shaded space appears between columns. To organize the table with sections drop the shaded bar above the table. To resort items in a table column find the arrows to the right of the column heading and choose ascending or descending sort.
Idle. If the dashboard stays idle for an extended period some components may not load. Log out and in again to solve the problem.